Illuminating Potential

WorkflowMax Project Management Software

WorkflowMax is a solid piece of cloud software that supports project management for small to midsize businesses.
It’s reasonably priced and can be implemented quickly. Our business owners value real time access to project information.


Project Management Software for Businesses

Our clients using WorkflowMax are in key industries.

They are Architects, Land and Building Surveyors, Engineering and Fabrication, Branding and Creative Agencies and Consultants.

The WorkflowMax system is currently used by more than 10,000 businesses worldwide.

WorkflowMax Certified Advisor

WorkflowMax Experience

We’ve put in WorkflowMax software for small to midsize businesses since 2011. We have implemented 50+ individual projects. Each system project includes setting system criteria, action plan development, customising the system, training, go live and support.

We Love Xero’s Involvement

Xero’s involvement is a big strategic confidence booster for us, and business owners. We know how sweetly our lives have been enhanced by their beautiful software. Seeing WorkflowMax and Xero work together to streamline business, is a good thing.

Yes, Speedy Implementation

A WorkflowMax implementation can be done in record speed comparative to other project management systems.
Our first installation for a client with 10 employees was done in less than one work week. With good prior planning, the implementation can be a breeze.

Highly Customisable

The WorkflowMax software is highly customisable on implementation which supports the majority of business process flows. We can tailor templates to your brand style. Once it’s up and running, you can access it anywhere there is an internet connection. And you can use it on a PC, laptop, tablet or smart phone.

End-to-End Process Flows

Your team can capture Leads and produce Estimates, Quotes and Proposals quicker than you currently have a tea break. Once work is awarded, it is just as simple to generate your Jobs and Projects, and then manage the components like Timesheets, Purchase Orders, Invoicing and Client Reporting.

Promotes Quick Learning

We have found the most attractive thing about the WorkflowMax software is most users can get their heads around it super quick. That’s a major benefit when you are looking at rolling a whole team of employees onto a new project management system. And the online support provided by the WorkflowMax ninjas is fantastic. 

Getting Started with WorkflowMax

Got a business process problem?

We’ve found a robust and speedy WorkflowMax roll out involves two key activities:

1. Discovery

  • Discuss your needs, wishes and determine system criteria.
  • We do the research and recommend the next steps.
  • You walk away with an action plan.

2. Implementation

  • Sign up, customise and get the system ready.
  • Training tailor-made for your team to help with effective use of the software.
  • Handover, go live and get support.

We work face-to-face and virtually, and always start with a Discovery. Listen to Chris to learn more here.

If WorkflowMax sounds like a fit, book a Business Systems Discovery.

Contact us

Go Graphics introduced WorkflowMax in early 2013, initially to track and manage our sales leads. Since then, we have slowly but surely integrated WorkflowMax throughout our entire business, from Sales to Production to Accounts. We have been able to eliminate the paper job card system that had been integral for the past decade in business. The benefits to all staff have been profound – I love being able to access job information from anywhere, track progress of work, and using reports from a management point of view has been awesome. This sort of information and knowledge was never easy to access with our old paper system. Our electronic client database has grown to a massive 3500 contacts since we began, and we can now use this in direct marketing.

I can’t wait to integrate more of the power of WorkflowMax and plug-ins into our business, as we develop further. I can’t thank Lisa and the team enough for their service, expertise and patience over the past couple of years.

Clint Meldrum, Go Graphics

Our clients using WorkflowMax come from the following industries:


Land & Building Surveyors

Engineering & Fabrication

Branding & Creative Agencies

A Little Ray of Sunshine are really easy to work with and communicative. Our business owner was a little hesitant to plunge in the deep end without fully understanding how WorkflowMax would integrate with our current systems, and I was not clear on how to set it up. Chris gave us a really good start. Compared to our old way of doing things, WorkflowMax is easier and it integrates with Xero, so the accounts side of it is so much better. Moving to a cloud-based system means we can be away from the office and still send quotes, which is great.

Jacqui Otago, Idler Engineering Services

Reporting and business management has been made accurate and easier since implementing WorkflowMax. Training was outstanding with a quick response time for ongoing support.  A Little Ray of Sunshine turned on the light for our business!

Pippa Moodie, Aurenda

WorkflowMax has made a difference to the way we go about working. Previously we were operating without a centralised system to capture project data. WorkflowMax has allowed us to track engagements and conduct profit analysis. It can take more time to get there in some instances, but it is far and away better than what we had, and it is a good value for money option.

Alex Wyatt, The Land Division

Overall we are very happy with the WorkflowMax program, particularly from a business management point of view, as well as managing the team. One of the key features is using the time sheeting options and managing the team’s tasks. I also like how it integrates with Xero. Training with Lisa was very good; she was very knowledgeable and clear about WorkflowMax’s capabilities. We are very happy with A Little Ray of Sunshine’s service and how they stay in touch. 

Wayne Dufty, DNA Architects

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